About the role

• Provide a range of Administrative and support services including support of contract administration services, including records management, routine correspondence, meeting and event coordination, storage and retrieval of contract documents and related records such as performance data aligned to service specifications, business cases, project plans and other contractual requirements or undertake other administrative tasks as required to support the effective operation of the team/unit.
• Provide efficient secretariat support including agenda preparation, minute taking and action item listing, for contractual and other meetings.
• Collect and compile information for, and prepare documentation and correspondence in line with quality and organisational requirements.
• Complete routine financial transactions and purchasing services, ensuring compliance with agency standards and procedures
• Respond to enquiries and escalate  and redirect issues as required to ensure the provision of accurate information
• Update and maintain records and databases, complying with administrative systems and processes to ensure that all information is accurate, stored correctly and accessible.

About you

• The ability to work in a high volume, high demand position whilst producing results
• The ability to work in a multi-disciplinary team;
• The ability to adapt and be comfortable working in an environment of business growth and change
• Willingness and ability to relieve in higher capacity roles if required.
• Excellent computer literacy skills, including working knowledge of Excel, EDRMS and ability to learn other business support software programs if required such as Smart Sheet.

Essential Requirements

• Experience providing administrative and clerical support and excellent client service

When applying you will need to:

1. Answer the two pre-screening questions below – we are looking for you to demonstrate your competency in this focus capability.

• Describe a time that you were required plan and prioritise your work in response to fixed deadlines and changing priorities.
• Describe a time you were required to communicate effectively with multiple stakeholders with different priorities.

2. Attach a resume (maximum 5 pages) and a cover letter (maximum 2 pages) outlining how you meet the requirements and capabilities of this role as specified in the role description.

3. Ensure your profile is updated with current referees. You are required to provide e-mail addresses for two nominated referees, one of which must be a current or recent supervisor within the last 12 months

Contact: Sam Agafonoff on Sam.Agafonoff@justice.nsw.gov.au or (02) 8346 1611

This job vacancy ad was first published in Seek.