Queenstown Lakes District Council (QLDC) has rolled out new improvements to its request management system, making it the first of many changes the QLDC is making to TechnologyOne.

Since the district council’s staff usually receives over 400 requests for service per week, QLDC Chief Information Officer Ryan Clements said the recent investment in a new module to manage them is helping staff deliver a better service to the community.

“Requests for service are in many ways the bread and butter of Council business. They certainly keep our customer service team busy directing them to the right department so they can be fixed as quickly as possible,” he said.

“Investing in a new request management module has made the whole process much more efficient. Not much may have changed from the point of view of the person making the request but behind the scenes everything is different.”

He said the creation of a new online dashboard, tailored questions for specific types of requests and reducing 415 categories down to less than 200 allows the district council staff to be more responsive and customer-focused.

“The new system is a lot easier to use, both for our customer service staff who receive the initial calls and emails, and also the people who go out and do the work whether that’s other Council staff or our contractors involved with road repairs, three waters infrastructure and so on,” said Mr Clements.

Improvements made to request management is the first of many changes QLDC is making to TechnologyOne, a cloud-based system first introduced in 2014 that supports the delivery of many of the district council’s functions.

Modules scheduled to be transformed over the next two years include those serving regulatory functions like animal management and resource and building consents as well as the financial module underpinning Council’s day-to-day operations.

“Migrating these to the latest version will help our staff and contractors using them to be more customer-focused, efficient, accountable and flexible in terms of where we work. Being out and about talking with customers and completing work using mobile devices is often a much more effective way to deliver Council services,” Mr Clements said.

“The improvements will maximise our investment in TechnologyOne and enable us to work smarter and faster on behalf of the community.”

Source: Inside Government NZ. Content has been edited for style and length.

Eliza Sayon

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Eliza is a content producer and editor at Public Spectrum. She is an experienced writer on topics related to the government and to the public, as well as stories that uplift and improve the community.

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